A Shared Credit Card is a credit card that is used at multiple entities. Depending on how the credit card is paid, you will need to setup the credit card account a certain way.


See below on how to setup Shared Credit Cards:

1. If its paid from the specific hotel's bank account via ACH. 

2. If its paid from the specific hotel's bank account via Check. 

3. If you wish to Sync your shared credit card, it will need to be setup under the Enterprise Account. 

4. Credit Card Accounts that are on 1 statement but multiple cards exist.



1. If its paid from the specific hotel's bank account via ACH, a credit card account is not needed. 


You will need a Vendor for the credit card company, who you're paying the statement amount to (in this example, American Express), and the SubVendor feature will be used (in the below example, Stanford Plumbing). As the card is used, the vendor will be the Credit Card Vendor, the actual place of purchase is the SubVendor. 



The Payment Type of the invoice will be ACH. Within the Payments page, when the statement is paid, you will select all invoices that make up the Statement Amount, and post an ACH as of the date its paid from the bank account. 


Below, the total amount to be paid is $2,643.67. If this matches this hotel's portion of the statement, then you can click Pay if this is the amount you're paying to the credit card vendor, American Express in this example.


If it does not match, you will need to review what's entered into Inn-Flow vs what is on the statement to find the missing invoices and enter those into the Invoice Inbox.




This will require the statement to be broken out per each hotel's activity for the month.




2. If its paid from the specific hotel's bank account via Check, a credit card account is not needed. 


You will need a Vendor for the credit card company, who you're paying the statement amount to (in this example, American Express), and the SubVendor feature will be used (in the below example, Stanford Plumbing). As the card is used, the vendor will be the Credit Card Vendor, the actual place of purchase is the SubVendor. 



The Payment Type of the invoice will be Check. Within the Payments page, when the statement is paid, you will select all invoices that make up the Statement Amount, and print a Check when you're ready to pay this amount. 


Below, the total amount to be paid is $2,643.67. If this matches this hotel's portion of the statement, then you can click Pay if this is the amount you're paying to the credit card vendor, American Express in this example. 


If it does not match, you will need to review what's entered into Inn-Flow vs what is on the statement to find the missing invoices and enter those into the Invoice Inbox.



This will require the statement to be broken out per each hotel's activity for the month.



3. If you wish to Sync your shared credit card, where the transactions pull in automatically through the Credit Card Sync, it will need to be setup under the Enterprise Account and paid from the Enterprise Bank Account. 


To setup, from the Accounts tab, select the Enterprise entity, in this example HM101. This article explains how to setup a Credit Card Account. 





Once the Credit Card Account is setup, refer to here to complete the Credit Card Sync Setup. This will automatically pull in new transactions daily, which can be reconciled against activity already entered into Accounts Payable, or new transactions can be created of an existing entry does not exist.


Invoices paid via Credit Card will have the place of purchase as the Vendor, the entity paying the bill will be the code on the top left, in this example HM101 (the enterprise account). 


The entity where the expense is incurred should be used in the COA breakdown. In this example, you can see hotel ID RIBF will have $2,844.80 expensed on their P&L to Plumbing. 



This will create an receivable from the RIBF location to the HM101 enterprise, which can be reimbursed through the Enterprise Reimbursement explained here.



The credit card account will be reconciled to the account's monthly statement similar to bank reconciliation. 



4. Credit Card Accounts that are on 1 statement but multiple cards exist. 


We do not recommend setting up Credit Card Sync as it will sync all transactions to a single account as Plaid cannot sync one card if they are all on a single statement, sometimes referred to a Master Account.


In the scenerio where multiple cards exist on one statement, if a single card is used at only 1 hotel, then setup this card under that hotel's Accounts page in Inn-Flow. 


If a credit card is used at multiple locations, then it should be setup under the enterprise and the invoice should be posted to under the enterprise account in the Invoice Inbox.


The card should be reconciled against their portion of the statement, as this is typically broken out per card. When payment is made on the master account, each hotel should pay their portion to the credit card vendor. 


During reconciliation, the Statement Ending Balance should be that card's portion of the statement.