IF PRO TIP: Do not create the credit card account(s) COA(s) as it's simultaneously created with the credit card account when following the steps below. It is recommended that you first navigate to Accounting > Chart of Accounts to write down which UNUSED COA(s) in "Assets" you'd like to use for the new accounts you're adding.


To set up a Credit Card Account:
 
  • In Accounting, select the Accounts tab then select a hotel.
  • You'll see a button on the top right for Add Credit Card Account. 
  • In the slide-out, first enter the card number. Feel free to only enter the last 4 digits of the card for security purposes.
  • Enter the vendor name and customer #. If the vendor does not yet exist, you can create it from this screen. 
  • In the Enter COA field, you can only enter a COA that has not yet been used. If you have already created a COA that you wish to use, please go to Administration > Chart of Accounts > Select the COA you created and select Delete COA.
  • Enter a nickname for the card.
  • Select whether this will be the Primary Credit Card account, which is displayed first within drop down menus.
  • Select the Opening Date, on the 1st of a month.
  • Select Save.