Overview
If your hotel is transitioning from FOSSE to the new Agilysys STAY PMS system (part of the "Power of M" transition), this article will help you keep your Inn-Flow Daily Activity Entry up to date during the transition period.
• Until your transition is complete and you have set up the Agilysys Integration, your Daily Activity Entry will need to be updated manually or via template upload.
• This is a temporary process. Once the integration is live, your daily import will be fully automated again.
What Changed
Your previous PMS (FOSSE) was integrated with Inn-Flow, which automatically imported your night audit data into Daily Activity Entry each day. When your hotel transitions to Agilysys STAY, that FOSSE integration will stop working because the new system generates reports in a different format.
Why This Matters
Daily Activity Entry is the foundation of your financial reporting in Inn-Flow. It drives your Daily Flash Reports, revenue tracking, trial balance, and downstream accounting. If daily activity is not entered, your financial reports will show gaps or inaccurate data.
Enter your daily activity every day, even during this interim period, to avoid falling behind on your financials.
What You Need to Do
Step 1: Notify Inn-Flow Support on Your Cutover Day
On the day your hotel switches from FOSSE to Agilysys STAY, contact Inn-Flow Support so we can update your PMS configuration. This is a required step – without it, our system will continue expecting FOSSE-format data.
• Email: support@inn-flow.com
• Include: Your hotel name, entity code, cutover date, and confirmation that you have switched to Agilysys STAY.
Step 2: Enter Daily Activity Manually
You have two options for entering daily activity during the interim period. Choose whichever works best for your workflow.
Option A: Direct Entry in Inn-Flow
Best for users who prefer to enter data directly from their PMS reports each morning.
1. Log in to Inn-Flow and navigate to Accounting > Daily Activity Entry.
2. Select the date you are entering data for (typically the previous business day).
3. Open your Agilysys STAY reports. You will need figures from the Trial Balance Report (revenue entries), the Detailed Flash Report (occupancy, ADR, RevPAR, room statistics), and the Revenue by Market Segments with Groups Report (revenue by market segment).
4. Enter the corresponding figures into each field in the Daily Activity Entry screen.
5. Verify that your entries balance (debits should equal credits) and click Save.
Option B: Template Upload
Best for users who prefer to work in a spreadsheet or need to enter multiple days at once.
1. Navigate to Accounting > Daily Activity Entry.
2. Click the triple-dot menu, Import button.
3. Click Export Template to download the template file. This template is pre-formatted with your hotel's account structure.
4. Open the template and fill in the daily figures from your Agilysys STAY reports.
5. Save the completed template file.
6. Return to Accounting > Daily Activity Entry > Import.
7. Click Choose Files, select your completed template, and click Upload.
Make sure your template data matches the correct dates. Uploading data for the wrong date will overwrite existing entries.
Where to Find Your Agilysys STAY PMS Reports
The reports you need are available in Agilysys STAY under the Dynamic Reports section.
Report
What It Contains
Trial Balance
Account-level debit and credit entries for the day
Detailed Flash Report
Occupancy, ADR, RevPAR, and room revenue summary
Revenue by Market Segments
Revenue broken down by each market segment (one row per segment)
To learn how to schedule these reports for automatic delivery (which you will need once the integration is live), refer to the Scheduling Dynamic Reports section in the Agilysys documentation.
What Happens Next
When
What Happens
During Transition Period
Use manual entry or template upload to keep your Daily Activity Entry current. Contact Support on your cutover day if you have not already.
After Integration is Live
Schedule your three Agilysys STAY reports (Trial Balance, Detailed Flash, Revenue by Market Segment with Groups) to send as CSV files to your Inn-Flow import email address daily after night audit.
Helpful Resources
Overview
If your hotel is transitioning from FOSSE to the new Agilysys STAY PMS system (part of the "Power of M" transition), this article will help you keep your Inn-Flow Daily Activity Entry up to date during the transition period.
• Until your transition is complete and you have set up the Agilysys Integration, your Daily Activity Entry will need to be updated manually or via template upload.
• This is a temporary process. Once the integration is live, your daily import will be fully automated again.
What Changed
Your previous PMS (FOSSE) was integrated with Inn-Flow, which automatically imported your night audit data into Daily Activity Entry each day. When your hotel transitions to Agilysys STAY, that FOSSE integration will stop working because the new system generates reports in a different format.
Why This Matters
Daily Activity Entry is the foundation of your financial reporting in Inn-Flow. It drives your Daily Flash Reports, revenue tracking, trial balance, and downstream accounting. If daily activity is not entered, your financial reports will show gaps or inaccurate data.
Enter your daily activity every day, even during this interim period, to avoid falling behind on your financials.
What You Need to Do
Step 1: Notify Inn-Flow Support on Your Cutover Day
On the day your hotel switches from FOSSE to Agilysys STAY, contact Inn-Flow Support so we can update your PMS configuration. This is a required step – without it, our system will continue expecting FOSSE-format data.
• Email: support@inn-flow.com
• Include: Your hotel name, entity code, cutover date, and confirmation that you have switched to Agilysys STAY.
Step 2: Enter Daily Activity Manually
You have two options for entering daily activity during the interim period. Choose whichever works best for your workflow.
Option A: Direct Entry in Inn-Flow
Best for users who prefer to enter data directly from their PMS reports each morning.
1. Log in to Inn-Flow and navigate to Accounting > Daily Activity Entry.
2. Select the date you are entering data for (typically the previous business day).
3. Open your Agilysys STAY reports. You will need figures from the Trial Balance Report (revenue entries), the Detailed Flash Report (occupancy, ADR, RevPAR, room statistics), and the Revenue by Market Segments with Groups Report (revenue by market segment).
4. Enter the corresponding figures into each field in the Daily Activity Entry screen.
5. Verify that your entries balance (debits should equal credits) and click Save.
Option B: Template Upload
Best for users who prefer to work in a spreadsheet or need to enter multiple days at once.
1. Navigate to Accounting > Daily Activity Entry.
2. Click the triple-dot menu, Import button.
3. Click Export Template to download the template file. This template is pre-formatted with your hotel's account structure.
4. Open the template and fill in the daily figures from your Agilysys STAY reports.
5. Save the completed template file.
6. Return to Accounting > Daily Activity Entry > Import.
7. Click Choose Files, select your completed template, and click Upload.
Make sure your template data matches the correct dates. Uploading data for the wrong date will overwrite existing entries.
Where to Find Your Agilysys STAY PMS Reports
The reports you need are available in Agilysys STAY under the Dynamic Reports section.
Report | What It Contains |
Trial Balance | Account-level debit and credit entries for the day |
Detailed Flash Report | Occupancy, ADR, RevPAR, and room revenue summary |
Revenue by Market Segments | Revenue broken down by each market segment (one row per segment) |
To learn how to schedule these reports for automatic delivery (which you will need once the integration is live), refer to the Scheduling Dynamic Reports section in the Agilysys documentation.
What Happens Next
When | What Happens |
During Transition Period | Use manual entry or template upload to keep your Daily Activity Entry current. Contact Support on your cutover day if you have not already. |
After Integration is Live | Schedule your three Agilysys STAY reports (Trial Balance, Detailed Flash, Revenue by Market Segment with Groups) to send as CSV files to your Inn-Flow import email address daily after night audit. |
Helpful Resources
Need Help?
If you have questions about the manual entry process, need help with your PMS configuration change, or want to confirm your cutover timeline, contact us at support@inn-flow.com or submit a ticket through the Inn-Flow Support portal. Your Customer Success Manager is also available to walk you through the process.
Was this article helpful?
That’s Great!
Thank you for your feedback
Sorry! We couldn't be helpful
Thank you for your feedback
Feedback sent
We appreciate your effort and will try to fix the article