25-0312 Release Highlights

Modified on Tue, 11 Mar at 4:42 PM

See below for more details into the enhancements released:

TABLE OF CONTENTS

Simplified Payroll Re-Export Process with Netchex Integration
Division Code Mapping for Netchex Integration
Enhanced ADP WFN 2 Payroll Export Format
Enhancements to the Employee Wage per Hours v2 Report
Hire Date Column in Employee Wage Rate Report
Run Average Hours Worked Report for Multiple Hotels
Notifications Improvements

Simplified Payroll Re-Export Process with Netchex Integration

We’ve enhanced the Netchex payroll export process to make re-exporting payroll data smoother and more efficient. Now, if you encounter an error during payroll export because the payroll period has already started in Netchex, you’ll no longer need to manually clear timesheet data in Netchex. With this update, Inn-Flow can now handle this for you directly.

How It Works:

Upon encountering an export error, a new dialog will appear explaining the issue and offering two options:

Cancel – Close the dialog without taking action.

Delete & Export – Inn-Flow will automatically delete the existing timesheet data from Netchex and re-export the updated payroll.

If the deletion and re-export fail, the system will guide you to contact Inn-Flow support with pre-filled details, streamlining the troubleshooting process.

Benefits to You:

Saves Time: No more logging into Netchex to manually delete timesheets—Inn-Flow now handles it for you.

Reduces Errors: Automating the deletion and re-export process minimizes the risk of mistakes during payroll submissions.

Streamlined Support: In the rare event of a failure, the system auto-generates a detailed support request, making issue resolution quicker and easier.

This update ensures a smoother, faster, and more reliable payroll export process, helping you stay focused on running your business while we handle the technicalities.

Division Code Mapping for Netchex Integration

We’ve enhanced the Netchex integration setup process to allow for more precise payroll processing by introducing Division Code mapping between Inn-Flow and Netchex.

How it Works:

Under Administration → Entities → (select any entity) → Subscriptions → Labor, you will now find a new “Division Code” field.

This field allows you to map a specific Netchex Division Code to an Inn-Flow entity, ensuring accurate payroll processing.

The Field accepts up to 3 alphanumeric characters (letters and numbers only).

This field directly maps to the Division Code in Netchex, aligning both systems for accurate payroll exports.

Benefits to You:

By matching both the Department Code and Business Unit, this enhancement reduces payroll errors and streamlines multi-location payroll processing.

Accurate Payroll Exports: Prevents mismatches for employees working at multiple properties.

Simplified Integration: Directly maps Inn-Flow entities to Netchex division codes for seamless data flow.

Reduced Errors: Ensures payroll data is correctly categorized, reducing manual adjustments.

Enhanced ADP WFN 2 Payroll Export Format

We’ve introduced a new “ADP WFN 2” payroll export format designed to streamline your payroll process and eliminate manual file edits before importing into ADP. This update ensures that your payroll data aligns perfectly with ADP’s requirements, simplifying your workflow and reducing the potential for errors.

What's New?

Seamless ADP Integration:

The new ADP WFN 2 export format now aligns directly with ADP’s requirements, allowing you to import payroll files without any manual adjustments.

New Fields & Improved Mappings:

Batch ID Field: Now available on the Payroll Export page with a default value of 100, allowing you to easily set batch identifiers. Validation ensures only positive integers can be entered, preventing accidental errors.

FLSA Workweek Column: A new column that tracks whether hours were accrued in the first or second week of a bi-weekly payroll, enabling more accurate reporting and compliance.

Expanded Pay Code Support: The export now includes additional columns for “Hours 3” and “Earnings 3” to support extra pay codes like double overtime, bonuses, and tips, ensuring full data coverage.

Dynamic Data Handling:

Automatic Row Splitting: Employees with multiple pay codes (e.g., regular and overtime hours) will have their data split into separate rows for more precise reporting.

Smart Column Visibility: Columns like “Hours 3” and “Earnings 3” will only appear if applicable data exists, keeping your exports clean and relevant.

Enhanced Employee Mapping:

Employee Identification: The new format intelligently maps employee codes from Inn-Flow to ADP, ensuring accurate employee data transfer. If no employee code is present, the system defaults to using the employee’s first and last name.

Enhancements to the Employee Wage per Hours v2 Report

We’ve expanded the capabilities of the Employee Wage per Hours v2 Report to provide more flexibility and accuracy in labor cost analysis. You can now tailor the report to meet specific business needs and gain deeper insights into budget variances.

What's New?

Inclusion of General Code: A new toggle allows you to include the CoA/General Code for each position in your report export, improving financial transparency and simplifying reconciliation processes.

Contractor Inclusion/Exclusion: Gain full control over how contract labor is reflected in your reports. Use the toggle to easily include or exclude contract labor, ensuring your analysis aligns with your organization’s reporting needs.

Accrual of Total Labor Costs: The report now supports the accrual of total labor costs, including contractors, providing a complete picture of labor expenses for more accurate budgeting.

Benefits to You:

This enhanced accrual report enables more accurate financial analysis and helps identify budget variances with ease. With customizable options, you can tailor the report to specific business needs, ensuring more informed decision-making and better control over labor costs.

You can access the updated Accrual Report through your standard reporting dashboard in Inn-Flow Labor.

Hire Date Column in Employee Wage Rate Report

We've added a "Hire Date" column to the Employee Wage Rate Report, helping you easily determine employee eligibility for benefits and Full-Time/Part-Time (FT/PT) status for ACA reporting.

What's New?

The new "Hire Date" column appears as the third column in the Employee Wage Rate Report (right after the "Date To" column).

Benefits to You:

Simplified ACA Reporting: Quickly identify benefit eligibility and FT/PT status across all hotels by month.

Improved Accuracy: No more cross-referencing hire dates manually—everything you need is now in one report.

Time Savings: Run your reports faster and with less manual work.

This enhancement ensures more comprehensive reporting and simplifies compliance tracking for your team.

Run Average Hours Worked Report for Multiple Hotels

You can now run the Average Hours Worked Report for multiple hotels at once, making it easier and faster to analyze labor data across properties.

What’s New?

Multi-Property Selection:

The account selector now allows you to choose up to 10 hotels to run the report simultaneously.

Selecting more than 10 hotels will trigger a helpful message: “Please select 10 EHIDs or fewer.”

Report Formatting Enhancements:

Multi-Hotel Report:

A new EHID column appears as the first column to distinguish between properties.

The report header now lists all selected hotels with their names and IDs in parentheses.

Example: Courtyard Marriott (CTMA), Fairfield Inn - Burbank (FFIB), Best Western Knoxville (BWKX).

Benefits to You:

Time Savings: Eliminate the need to run separate reports for each property—review all your labor data in a single report.

Better Comparison: Quickly compare average hours worked across multiple locations to spot trends and discrepancies.

Improved Workflow: Streamlined reporting process reduces manual effort and enhances data analysis.

This update simplifies multi-property reporting, helping you manage labor data more efficiently and make informed decisions faster.

Notifications Improvements

We’ve improved success and error notifications across the entire Inn-Flow ecosystem. These updates ensure you have enough time to read important messages and make it easier to copy error details for quick troubleshooting.

Key Enhancements:

Extended Visibility: Notifications now remain on the screen for 8 seconds, giving you ample time to read and understand the message without feeling rushed.

Hover to Pause: When you hover over a notification with your mouse cursor, it will keep the notification on the screen until you move your cursor away. This allows you to interact with the message at your own pace.

Copy Error Messages:

Error message now include a “Copy” button.

Easily copy the entire error message to your clipboard with one click, simplifying communication with support teams and speeding up issue resolution.

Benefits to You:

These improvements are designed to enhance your payroll export experience by reducing missed messages, improving error handling, and making it easier to communicate issues for faster support.