See below for more details into the enhancements released:


TABLE OF CONTENTS

POSITIVE PAY: Truist 

We have implemented a positive pay format for Truist. Positive Pay is enabled and controlled within the Register of the bank account, and by selecting Edit Account on the top right in the triple dot menu.


REPORTS: Enhancements to Reports for Fiscal Year

We have introduced enhancements across multiple reports, including the GL Report, Income Statement, Balance Sheet, and Trial Balance, to better support clients operating on a fiscal calendar. These changes allow clients to select a starting month for their fiscal year, even when the selected date range spans different years. For example, a client running the Balance Sheet report for a hotel operating on a fiscal calendar starting in July can now select July 2023 as the starting month and June 2024 as the ending month. 

As part of these updates, we have also introduced a new feature within Entities Management in the Admin panel. Users can now configure the Accounting YTD Start Month for their entities. By default, this setting will be January, but it can be customized by selecting any month from a drop-down menu. This setting ensures that YTD values and financial reports are aligned with each entity's fiscal year. 

 

REPORTS: Include Pending Invoices in Balance Sheet Report 

We have expanded our reporting capabilities with a new setting in the Balance Sheet report, designed to give users the option to include pending invoices in their financial data. This feature ensures a more accurate and comprehensive understanding of financial obligations. 

New Setting: Include Pending Invoices 

  • Location: In the “Layout Design” section of the report settings, a new checkbox titled "Include Pending Invoices" has been added. 
  • Functionality: When enabled, all unpaid invoices will be included in the report data. 
  • Scope: Only invoices that are on the Approval or Payments page will be included, and invoices in the AP Inbox will not be considered. 

 


REPORTS: Include Pending Invoices in Operating Statement for Owners 

We have introduced a new feature across several versions of the Operating Statement by Owners reports, allowing users to include pending invoices in their financial data. This update aims to provide a more comprehensive view of outstanding financial obligations within your reports. 

New Setting: Include Pending Invoices 

  • Location: In the “Row Titles” section of the report settings, you will now find a checkbox labeled "Include Pending Invoices." 
  • Functionality: When checked, all unpaid invoices will be included in the report data. 
  • Scope: This setting will only include invoices that are on the Approval or Payments page and will not include invoices that remain in the AP Inbox. 

 

Reports Affected by This Enhancement 

  • Operating Statement 
  • Operating Statement with Variance 
  • 12 Accounting Periods 
  • Operating Statement with Variance (A3 Size) 
  • Multiple Hotels Operating Statement 
  • Operating Statement Actual & Forecast 

 

 

ACCOUNTS PAYABLE: Column Reordering 

We have made an update to the AP Inbox list view to improve usability and organization. The following changes to the column order have been implemented: 

  1. Upload Date 
  1. Vendor 
  1. Uploaded By (previously labeled "Username") 
  1. Type 
  1. Filename 
  1. Pages 


ACCOUNTS PAYABLE: Invoice Slide-Out Notes Section Enhancement 

We have added the following enhancements to the Notes section within the invoice slide-out view, aimed at improving the user experience and flexibility in note-taking. The following updates have been implemented: 

  • Character Limit Increased: The notes section now supports up to 2000 characters for more detailed notes. 
  • Text Wrapping: Text now wraps automatically within the text box, so all text is visible without scrolling horizontally. 
  • Dynamic Text Box Size: The text box will adjust in size based on the number of lines entered, reducing the need to scroll for longer entries. 


BANK SYNC: Manual Statement Import - Increased Character Limit for Description Field  

We have enhanced the manual bank statement import process by increasing the character limit on the description field, making it easier for users to provide more detailed information. 

Increased Character Limit 

  • The character limit for the description field has been significantly increased to a maximum of 8,000 characters, allowing for more comprehensive descriptions. 
    
Within the page, we will only show 25 characters but you can hover over the description to accommodate full visibility of up to 500 characters. 


REPORTS: Daily Labor Flash - Labor Hours Variance 

This new report allows GMs, Hotel Owners, and Operations Leaders to quickly see if labor actuals and budget are aligned every day. This gives them the info they need to make fast adjustments and meet weekly goals. This new report is available to all customers with Labor enabled. 

Report Settings 

  1. Date Field Selection - This report can be run for a single date (Daily). A Date Selector allows users to define the time for the report. 
  1. Accounts - multi-select 
  1. Groups - Users can select multiple entities for grouping the report. Departments are categorized within each group with positions being categorized under departments. 

 

 

PAYROLL EXPORT: UKG 

UKG is a popular HR and Workforce Management provider used by many Inn-Flow customers. Now, customers can export payroll in UKG format with all the proper formatting and data. What makes this report so special? 

  1. Departments: The Department field is technically two values (a shorthand and a long-form name). To handle this, the customer needs to enter a comma separated value in the Department field in Inn-Flow. If they do, the shorthand should go first and the long-form second. The export will automatically break the department up correctly when exported.   
  1. The Employee/Entity Identifier: The first column of the export combines an employee ID and adds the entity identifier. UGK parses this correctly for each employee’s payroll. 
  2.  

 


TIME CLOCK UPDATES

Our iPad Time Clock app is now updated with a new feature and correct branding and logos. 

  1. Updated Logos: All Inn-Flow logos are now updated to the new, fancy logo. We also have a new app icon! 

  2.  
  1. Biometric Consent: To comply with privacy laws, we can now enable "Biometric Consent" through a toggle. Once per year, employees are prompted to consent to having their photo taken and stored. If they consent, they’re clocked in. If they decline, they must discuss with their supervisor and use manual punches until they consent. 

 

 

Note: We will be rolling this feature out slowly over time to all Inn-Flow customers. If you are interested in enabling this feature, please send an email to [email protected].