Opera Cloud - How to Import Manually

Use these steps if the Opera Cloud files have not imported, or if you need to import files for prior days. 

The three night audit reports needed in xml format are: 

1. Trial Balance
2. Managers Report
3. Market Segment Report (also called Day/MTD/YTD Statistics Report)
   1. Here are the parameters for the Day/MTD/YTD Statistics Report.

      Ensure NOT to include Unused Codes, Day Use Rooms or No-Show Rooms.

      Group by Market Group.

      Subgroup by Market Code.

To complete the Daily Activity Import, there are 2 main steps to be completed. 

Part 1 is downloading the XML and PDF files. 

Part 2 is importing the XML files into Inn-Flow (the PDFs are uploaded into the Documents tab of the Files section for reference).

 Part 1:

Within Opera Cloud, run the below reports and save these in .xml format (then again in PDF). Please rename each file to include the date if running more than one.

1. Trial Balance (save the file as trial_balance)
2. Managers Report (save the file as manager_report)
3. Market Segment Report (save the file as stat_dmy_seg)

This report should be generated with all settings below:

The files will not import if the name of the file does not match above settings. 

 Part 2:

To manually import the Daily Activity files into Inn-Flow:

Log into Inn-Flow

Navigate to Accounting > Daily Activity Entry

If a hotel ID isn’t selected from the top left dropdown, select the hotel you’re importing the files for

from the EHID options.

On the right side of the page, locate the Files section of Daily Activity Entry:

After the files have processed, you will see a success message, showing that all files have imported. 

The data will be displayed in each section as expected, and any Codes that need to be mapped will be called out on the "Codes" tab.