Knowledge Base

Use these steps if the OPERA files have not imported, or if you need to import files for prior days. 

The three night audit reports needed in xml format are: 

1. Trial Balance
2. Managers Report
3. Market Segment Report

To complete the Opera Daily Activity Import, there are 2 main steps to be completed. 

Part 1 is downloading the XML and PDF files. 

Part 2 is importing the XML files into Inn-Flow (the PDFs are uploaded into Upload Docs).

 Part 1:

Within Opera, run the below reports and save these in .xml format (then again in PDF). You may need to manually email them to yourself in XML format first, then save the files accordingly.

1. Trial Balance (save the file as trial_balance)
2. Managers Report (save the file as manager_report)
3. Market Segment Report (save the file as stat_dmy_seg)

This report should be generated with all settings below:

The files will not import if the name of the file does not match above settings. 

 Part 2:

Within Inn-Flow, go to Accounting > Daily Activity Entry.

Select Import.

 Select the Upload/Import PMS button.

Select Upload on the top-right of the page.

Select Choose Files and select the three XML files saved from Part 1 above. 

 Select Upload. You should get three green checks on the left side.

You can expand the blue Upload Log on the right if there is an error. This will show if any reports do have an error.

 Then select the Import button on the top-right of the page to import the data:

This will remove any previously entered data and overwrite it per the reports. Select OK to continue.

 You’ll receive a pop-up when your files have been imported successfully! Select OK.

Then select Close on the top-right of the screen to proceed back to Daily Activity Entry.

If you receive a pop-up like below, stating that there are auto-import errors, select OK.

Review the link below to resolve or contact Customer Support by emailing support@inn-flow.com.

How Do I Correct Fosse Auto Import Errors?

Auto Import Errors occur when a new code has been used that has not been previously created or mapped. Once you map the new code, it will import correctly moving forward.

Complete the Night Audit Checklist and the Approve & Next button. 

Note: Do not make any changes to the following day if you re current. Making changes will result in the need for manual import.