This guide includes the following topics:

 

  • Search
  • Terms
  • Best Practices

  

Search

 

The Search tab of the Procurement module allows you to quickly find any Purchase Order using numerous search categories. 



 

Terms


  • Department: Name of the Department under which the product being entered belongs.

    Example: Guest Supplies, Food & Beverage, Maintenance. These can be copied 

    From "Master Categories" tab of the Master Product List.

  • Category: Category Under which the Product Belongs. Example of Categories that are 

    under Guest Supplies Department: Linen, Room Furnishings, Room Supplies. 

    These can be copied from "Master Categories" tab of the Master Product List.

  • Sub Category: Sub Category under which the Product belongs. Example of Categories that are 

    under Guest Supplies Department and Linen Category: Towel Bath, Towel Hand, 

    Sheet Decorative. These can be copied from "Master Categories" tab of the 

    Master Products List.

  • Product No.: This is the Product No. identified by the vendor that supplies the product. If a product 

    is being supplied by 2 vendors, then the product would appear twice in the list.

  • Vendor: This is the name of vendor that supplies the product.

  • Description: Description of the product.

  • Per Pack: Quantity present in each pack

  • EHID: Enterprise/Hotel Identification. A separate column appears for each hotel.  Add an "X" to add a product 

    to the EHID's list of approved products for ordering.



Best Practices

 

  • It is important that you ensure that the Room Types set up for your hotel are accurate. Please review this information by clicking on the Room Types Button.
  • To make Inventory easier to complete, click the Print button on the Inventory page before beginning your Inventory. This will provide a list of items and a space for you to write the amount and comments. Then you can return to Inn-Flow and enter the numbers that you have recorded on paper.