This guide includes the following topics:
- Best Practices
The Search tab of the Procurement module allows you to quickly find any Purchase Order using numerous search categories.
- Department: Name of the Department under which the product being entered belongs.
Example: Guest Supplies, Food & Beverage, Maintenance. These can be copied
From "Master Categories" tab of the Master Product List.
Category: Category Under which the Product Belongs. Example of Categories that are
under Guest Supplies Department: Linen, Room Furnishings, Room Supplies.
These can be copied from "Master Categories" tab of the Master Product List.
Sub Category: Sub Category under which the Product belongs. Example of Categories that are
under Guest Supplies Department and Linen Category: Towel Bath, Towel Hand,
Sheet Decorative. These can be copied from "Master Categories" tab of the
Master Products List.
Product No.: This is the Product No. identified by the vendor that supplies the product. If a product
is being supplied by 2 vendors, then the product would appear twice in the list.
Vendor: This is the name of vendor that supplies the product.
Description: Description of the product.
Per Pack: Quantity present in each pack
EHID: Enterprise/Hotel Identification. A separate column appears for each hotel. Add an "X" to add a product
to the EHID's list of approved products for ordering.
- It is important that you ensure that the Room Types set up for your hotel are accurate. Please review this information by clicking on the Room Types Button.
- To make Inventory easier to complete, click the Print button on the Inventory page before beginning your Inventory. This will provide a list of items and a space for you to write the amount and comments. Then you can return to Inn-Flow and enter the numbers that you have recorded on paper.