Search & Other

This guide includes the following topics:

• Search
• Terms
• Best Practices

Search

The Search tab of the Procurement module allows you to quickly find any Purchase Order using numerous search categories. 

Terms

• Department: Name of the Department under which the product being entered belongs.

  Example: Guest Supplies, Food & Beverage, Maintenance. These can be copied 

  From "Master Categories" tab of the Master Product List.

• Category: Category Under which the Product Belongs. Example of Categories that are 

  under Guest Supplies Department: Linen, Room Furnishings, Room Supplies. 

  These can be copied from "Master Categories" tab of the Master Product List.

• Sub Category: Sub Category under which the Product belongs. Example of Categories that are 

  under Guest Supplies Department and Linen Category: Towel Bath, Towel Hand, 

  Sheet Decorative. These can be copied from "Master Categories" tab of the 

  Master Products List.

• Product No.: This is the Product No. identified by the vendor that supplies the product. If a product 

  is being supplied by 2 vendors, then the product would appear twice in the list.

• Vendor: This is the name of vendor that supplies the product.

• Description: Description of the product.

• Per Pack: Quantity present in each pack

• EHID: Enterprise/Hotel Identification. A separate column appears for each hotel.  Add an "X" to add a product 

  to the EHID's list of approved products for ordering.

  
  

Best Practices

• It is important that you ensure that the Room Types set up for your hotel are accurate. Please review this information by clicking on the Room Types Button.
• To make Inventory easier to complete, click the Print button on the Inventory page before beginning your Inventory. This will provide a list of items and a space for you to write the amount and comments. Then you can return to Inn-Flow and enter the numbers that you have recorded on paper.