Inn-Flow

Accounting FAQs, user guides, and best practices

Accounting

How do I Reconcile a Bank Account?

How do I print 1099s or 1096s?

How do I enter an invoice?

How do I add replacement reserves to the Operating Statement?

What is Generic Vendor?

How to Inactivate or Delete a Chart of Account?

How do I update a Chart of Account?

How do I change the Night Audit Checklist?

What is a One-Time Passcode (OTP)?

How do I Add a Digital Signature?

How Do I Download a Copy or Void a Check?

How do I Zoom In on an Invoice?

How Do I Rename a Chart of Account?

How do I stop a Repeating Entry?

How Do I Update an Accounting Period?

How to update an Adjustment entry?

What is the Chart of Account for "Prepaid"?

How Do We Enter Our Tripadvisor Score?

How do I rename a department or a group?

How to Add a New Chart of Account

How do I add a Credit Card Account?

How Do I Change a Miscellaneous Bank Account to an Operating Account?

Can I compare Current Year to a Prior Year or earlier?

Why can’t I Print Checks?

How Do I Add a New Bank Account?

How do I search for transactions in a Bank or Credit Card Account?

How do I mark an invoice as Paid?

For Vendors, what does "Group Invoices by Default" mean?

How do I Print a Sample Check or Voided Check?

How do I reprint a check?

How can I edit a posted, unreconciled entry?

Why can't I make a Journal Entry to a bank account, retained earnings, accounts payable, or Due To/From?

Can I import multiple invoices via a template?

Can I Export Accounting Activity in Bulk?

How do I reconcile deposits with more than one credit card type?

What is a Sub Vendor? Can I enter an invoice to 2 different vendors?

How do I enter a credit memo?

How do I enter an invoice that covers multiple Accounting Periods?

What are Review Tasks in Daily Activity Entry?

How do I change the Starting Check Number?

How to Set Up Shared Credit Cards

Why is my Room Revenue or Rooms Occupied not calculating in my Operational Budget?

How to code sales tax when entering invoices?

How do I handle invoices that I do not want to pay, but I don't want to delete?

How do I Enter FF&E Reserves on the Operating Statement for Owners?

Where do I change the bank account that the payroll is importing into?

How do I Create Partial Payments on Invoices Pending Approval?

How do I record a payment to my Credit Card Account?

How do I update the Digital Signature Limit on Checks?

How do I Set Up Repeating Credit Card Charges?

How do I Complete the Deposit Audit in Daily Activity Entry?

How do I add a Draft Invoice?

Can Pending Invoices Be Included in Reports?

Why is my Segmentation not matching Room Revenue or Rooms Occupied?

Why can I not reconcile a future date deposit via Bank Sync?

What Are Payroll Import Settings?

Why can I not Match within Bank Sync?

How do I handle ePay refunds within Inn-Flow?

How will Credit Card transactions be displayed on the register?

How do I handle Petty Cash?

How do I enter a check that was written manually?

How do I add or edit auto-emailed accounting reports in Inn-Flow?

How do I enter prior-period revenue history when PMS financial reports are not available?

Can I match two payments to one invoice in Bank Sync?

How do I approve invoices in Inn-Flow?

What Are Vendor Posting Rules?

How do I inactivate a Bank Account?

How do I handle refunds within Inn-Flow?

Do 'Uncleared Checks and Payments' appear on the Balance Sheet?

How do I move a payment to a different bank account?

Can I edit the mapping of a Daily Activity Item?

How to add additional rows to the Cash Flow Report

How Does the Adjusted Budget Work on the Operating Statement for Owners?

How to Import Daily Activity Data Using a Template

Transitioning to Agilysys STAY PMS (Power of M): Interim Guide for Daily Activity Entry

How Do I Make Entries That Will Repeat?

Change which bank account receives each Daily Activity deposit type, and how to apply the change retroactively.

How do I update the bank account that Daily Activity deposits are routed to?

Invoice Approval Process

How do I review invoices that have been Reimbursed in 1.0?

How to add a new payment type that appears separately in deposit audits

Reimbursements 2.0 - FAQ

Can I update the Payments section of Daily Activity if Deposits have been Reconciled?

Implementation: How to reconcile the first month's bank account?

Implementation: How to reconcile the bank accounts once history is imported?

Accounting - Best Practices

How to Update an Accounting Period?

How do we enter our Trip Advisor score?

Why can I no longer Print Checks?

Can I Search via a Bank or Credit Card Account?

How do I change the Starting Check #?

How to handle invoices that I do not want to pay, but I don't want to delete?

How to add or edit Auto-Emailed Accounting Reports from Inn-Flow

How do I move a Payment?

Understanding the Adjusted Budget on the Operating Statement for Owners

AP Agent: Frequently Asked Questions

FAQs

Advanced Accounting Features Overview

Bank Sync - How to Add Transfer Transactions via Bank Sync

Bank Sync - How to Add a Draft Transaction via Bank Sync

Bank Sync: Manual Statement Import

Business Intelligence: Customizable Dashboards

Dashboards: A Video Overview

Best practices for Group Credit Card Deposits, Bank Sync cleanup, and Invoice Extraction feedback.

Best Practices: Advanced Accounting Features

Advanced Accounting

Chart of Accounts

Accounts

Accounting Overview

Previous Transactions - Detail

Journal Entries

Repeating Entries

Forecasting Operational Budgets

Search

AP Inbox

Register

Reconciliation Status

Transaction Total

Positive Pay Formats

Payments

Cash Flow Projection

Credit Card Disputes

Daily Activity Setup

PMS Mapping

Rate Code Mapping

How to Import Payroll?

How to use Invoice Extraction and AP Automation, from the Invoice Inbox through mapping, COA assignment and approval, plus known OCR limitations.

Invoice Extraction / AP Automation

A guide to each page in the Banking section, including Accounts, Register, Journal Entries, Repeating, Reconciliation Status, CC Disputes, and Payroll Import.

An Overview of the Banking Section

Step-by-step guide to creating a property Operational Budget, by copying a previous period or importing a template.

Operational Budgets 2.0 - Creating a Budget

Overview of the 12 Accounting Periods with Budget Total version of the Operating Statement for Owners.

New Version of the Operating Statement

How to configure standard and custom invoice approval rules, including primary and secondary approvers, in AP Settings.

AP Settings - Invoice Approval Setting Configuration

How to configure the AP Settings General tab, including bypass options for paid M-ACH and paid credit card transactions.

AP Settings: General Setting Configuration

How to use the Communications Inbox to search, filter, review, comment on, and change the status of flagged transactions.

Understanding the Communications Inbox - Flagged Transactions

How to post a Manual ACH Entry from the Register

Bookkeeping Services: How to Apply Bookkeeping Flagging Permissions?

FOSSE: Mapping MBV Redemptions to Import in Segmentation

Role Permissions and Operational Budgets 2.0

How do I transition to USALI 12th edition?

Bookkeeping  Services: Flagged Transaction Overview Alert

Step-Based Invoice Approval Settings

This guide walks you through creating a mock operational budget for your property.

Creating a Mock Budget in Operational Budgets 2.0

Bookkeeping Services: Flagging Transactions Overview

This guide walks you through adding Chart of Accounts to an existing budget.

Adding Chart of Accounts to Operational Budgets 2.0

Overview The Deposit Audit tool within Business Intelligence allows users to review, reconcile, and validate daily deposit activity across properties.

Business Intelligence: Deposit Audit

This guide explains how to navigate and edit departments within your operational budget, including the various factor methods available.

Editing Departmental Budgets in Operational Budgets 2.0

This guide explains how to configure room revenue within your property budget, including occupancy rates, segmentation mix, and additional revenue.

Editing Room Revenue in Operational Budgets 2.0

Once a budget has been finalized and approved by all in the process you can lock the budget to allow no other changes.

Locking/Unlocking a Budget in Operational Budgets 2.0

Data Import Rules

Creating a Reimbursement

Reimbursements: Deleting, Voiding, and Status Lifecycle

Splitting Transactions Between Properties: AP Invoices, Register Deposits, and Register Withdrawals

Collections