Configuring the Paid M-ACH and Credit Card Transactions settings appropriately can help tailor the Accounts Approval process to meet the specific needs of your organization, balancing efficiency, control, and security. Adjust these settings based on your operational priorities and the level of oversight required.
Prerequisites
Permission - Roles must have Invoice Approval Settings permission under Administration > Roles & Permission > select Permission > Accounting > Administration> Invoice Approval Settings checked to configure rules.
How to Configure Accounts Payable General Settings
Step 1: Accessing AP Settings
Log in to Inn-Flow with your credentials.
Navigate to the left main navigation and select Accounting.
Scroll down to the Settings Section and select the AP Settings (Previously called Invoice Approvals).
You will now see two tabs: General and Invoice Approval
Select the General tab.
Note: For more details on Invoice Approvals, please see the Accounts Payable - Invoice Approval Setting Configuration
Step 2: Understanding General Settings
The General Settings are divided into two main categories:
Paid M-ACH Transactions
Paid Credit Card Transactions
Each category provides options to bypass the approval and payment confirmation processes for transactions that are marked as Paid transactions.
Step 3: Configuring Paid M-ACH Transactions Settings
Bypass Approvals:
Description: This option allows any paid M-ACH transaction to bypass the approval process from the AP Inbox.
How to Enable: Toggle the switch to the right to enable this setting.
Bypass Payment Confirmation:
Description: This option allows any paid M-ACH transaction to bypass the payment confirmation process from the AP Inbox.
How to Enable: Toggle the switch to the right to enable this setting.
Step 4: Configuring Paid Credit Card Transactions Settings
Bypass Approvals:
Description: This option allows any paid credit card transaction to bypass the approval process from the AP Inbox.
How to Enable: Toggle the switch to the right to enable this setting.
Bypass Payment Confirmation:
Description: This option allows any paid credit card transaction to bypass the payment confirmation process from the AP Inbox.
How to Enable: Toggle the switch to the right to enable this setting.
Step 5: Understanding the Benefits of Configuring Invoice Approval Settings
Increased Efficiency: Streamlines the AP process by reducing the number of steps required to process paid transactions.
Reduced Manual Effort: Minimizes the need for manual intervention in approving and confirming payments for transactions that are already paid.
Customizable Workflow: Provides flexibility to tailor the approval process according to your organization's needs.