Choice: How to manually enter Daily Activity?

Modified on Tue, 16 Apr, 2024 at 2:51 PM

Choice Reports needed per Daily Activity Entry Section:



Inn-Flow SectionChoice Report
StatisticsHotel Statistics
SegmentationRevenue by Rate Code - Summary
RevenueHotel Journal Summary
Non-RevenueHotel Journal Summary
PaymentHotel Journal Summary
Ledger ActivityLedger Activity Report

 


1. Within Inn-Flow / Daily Activity, select Upload Documents to upload the Choice Reports listed above.

 

2. Inn-Flow Section: Statistics 

From Daily Activity Entry Screen – click on Statistics line 

Enter statistical information from Hotel Statistics Report

  • Enter Rooms Occupied 

  • Enter Stayovers (Rooms Occupied – Rooms Arrival) 

  • Rooms Arrival = Arrived with Reservations + Walk Ins (bottom section of the report under Date Range Activity) 

  • Rooms Clean/Dirty/Out of Order/Comp/No-Shows, with description if required.  

Save & Close 

 

3. Inn-Flow Section: Revenue 

From Daily Activity Entry Screen – click on Revenue line 

Enter All Revenue information from the Hotel Journal Summary report  

  • Fax Charge, Gift Shop, Valet / Laundry, Room Charge, etc.  

Save & Close 

 

4. Inn-Flow Section: Non-Revenue 

From Daily Activity Entry Screen – click on Revenue line 

Enter Tax information from the Hotel Journal Summary report 

  • State Tax, City/County Tax, etc. 

Save & Close 

 

5. Inn-Flow Section: Payments 

From Daily Activity Entry Screen – click on Payment line 

Enter Room Payments from the Hotel Journal Summary report  

  • Cash, Check, DB, American Express, Visa, Master Card, Discover  

Save & Close 

 

6. Inn-Flow Section: Segmentation 

From Daily Activity Entry Screen – click on Segmentation line 

Enter Rooms Occupied and Room Revenue from the Revenue by Rate Code - Summary report for each Rate Code. 

The totals for the segmentation page must match the rooms occupied and room revenue.  

Save & Close 

 

7. Inn-Flow Section: Ledger Activity 

From Daily Activity Entry Screen – click on each ledger balance line 

Enter Closing Balance for each Ledger from Ledger Activity Report 

Save & Close 

 

8. Inn-Flow Section: Deposits Audit 

From Daily Activity Entry Screen – click on each payment total and review/enter actual deposits, along with variance explanation as needed. If there is no variance, then proceed to the next step. 

 

9. Night Audit Checklist – Complete 

 

10. Approve & Next to move to the next day.



 

 

 



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