Reimbursements 2.0 is a full redesign of how Inn-Flow tracks and processes reimbursements between the entities in your portfolio. A reimbursement records one entity paying another back for expenses it covered on the other's behalf. The redesign introduces a standalone net balance view, entity-to-entity reimbursements, a transaction-aware audit trail, and a voucher for every reimbursement you create.
What's Different from the Previous Experience
Previously, Reimbursements was reached from the Register of the Enterprise bank account through the triple-dot Reimburse option, and it showed a Reimbursement Summary of what each hotel owed the enterprise. You reimbursed by clicking an EHID (Entity Hotel ID, the identifier for a property) row, entering an amount, and selecting a payment method (Check or Manual ACH). That flow is being replaced.
In Reimbursements 2.0:
1. Reimbursements is its own landing page. It is no longer nested inside the Register – you navigate to it directly.
2. Reimbursements run entity-to-entity. Any entity in your portfolio can be on either side of a reimbursement, not just hotels reimbursing the enterprise. The landing page lists one row per counterparty relationship.
3. Each row shows a net balance per counterparty. The net balance is the result of all activity between the two entities combined, rather than a one-directional amount owed.
4. You get transaction-level detail. You can see exactly which transactions make up the balance between two entities, and each reimbursement is tied to the specific transactions it covers. Previously a reimbursement was just a dollar amount with no visibility into what it paid for.
5. Partial reimbursements are supported. Because reimbursements are now tied to specific transactions, you can reimburse a subset of the balance by selecting which transactions to include. The rest stay on the counterparty row until reimbursed later.
6. Every reimbursement produces a printable voucher showing which transactions were included and the resulting GL/COA impact.
7. Audit guarantees protect the trail. Transactions linked to an active reimbursement cannot be silently edited – the reimbursement must be voided or deleted first.
8. Reports are updated. Balance Sheet, Trial Balance, General Ledger, and Cash Flow outputs now reflect the new model.
What's Not Changing
Reimbursements continue to operate between entities in the same portfolio.
Payment methods (Check, Manual ACH) continue to route to the Payments tab once the reimbursement is created.
Posting logic to the COA/GL remains consistent with your existing setup – the same accounts are used as before.
Permissions continue to be based on the EHIDs you have access to.