Daily Activity Setup

This guide includes the following topics:

• Overview

• Ledger Activity

• Deposit Audit

• Forward Variance Calculations

• Source of Segmentation

• Night Audit Checklist

The Daily Activity Setup page is configured by Inn-Flow during your account setup. This page, along with the PMS Mapping page, is used to create a Daily Activity Entry page that mirrors the function of your hotel's PMS (Property Management System).

The Ledger Activity section of Daily Activity Entry is used to track the net change and balances in the hotel ledger accounts: Guest Ledger, City Ledger/Direct Bill, and Advanced Deposits. The opening balances that appear here are entered based on your First Day’s PMS reports > Opening Balance.

The purpose of the Deposit Audit section of Daily Activity Entry is to reconcile the Actual Deposits Captured to the PMS Total.

The function Copy Payment Amounts to Deposit Audit Actuals will automatically copy the amounts entered in the Payment section of the Daily Activity Entry page to the Deposit Audit section. To turn this feature on or off, select or deselect the check box shown below.

Each deposit type that is used by the hotel will have an active check box to the left of the deposit name. The bank account listed to the right of the deposit name is the account that these funds will be deposited into daily. When the Approval is completed on the Daily Activity Entry page, all deposit amounts will automatically appear in the general ledger of the bank account selected here.

By default, any adjustments made in the Deposit Audit section of Daily Activity Entry will be applied to your default Revenue Adjustment COA. Use the Deposit Audit COA's feature to assign other COA's for deposit audit revenue adjustments.

Steps:

• Go to Accounting > Daily Activity > Daily Activity Setup > Deposit Audit COA's

• Select +COA

• Select the Deposit Type

• Select the COA. If the COA does not exist, go to Accounting > Administration > Chart of Accounts to create a new one.

• Once saved, the COA will appear in the list of Deposit Audit COA's.

• You will now find this COA as an option on the Daily Activity Entry page, Deposit Audit section for Other Credit Cards.

The Night Audit Checklist is a tool developed to assist the Night Auditor with ensuring all required tasks related to the completion of Daily Activity Entry are complete. You can change the Night Audit Checklist for each hotel from this section.

Delete/Rename: To delete or rename an existing item in the list, select the item, then edit on the pop-up window and save or delete.

+ Task: To add a new task, select the + Task button and complete the required information in the pop-up window.

Change Order: To reorder the existing checklist items, select the arrows on the right end of the grid to move a row up or down.