Payments

The Payments tab is where all payments for invoices are finalized and posted. From here you can print checks, record ACH transfers, handle credit card payments, and process ePay Transactions.

The Payments page displays all invoices that have been approved and are ready for payment. Invoices are grouped by payment method so you can process each batch accordingly. Use the filters at the top to narrow by property, vendor, date range, or payment type.

Select the invoices you want to pay, confirm the payment details, and post the batch. Once posted, the payments are recorded in the general ledger and the invoices are marked as paid.

1. Navigate to the Payments tab and select the Checks payment method.

2. Select the invoices you want to pay by check. The batch total will be displayed at the bottom of the page.

3. Click Pay to generate the check run.

4. Review the Bank Account, Date, Total and enter any Memos.

5. Ensure the blank check stock is loaded into the printer, and click Submit Payments.

6. An OTP will be sent to the phone number on file to complete the Payment.

7. Once printed, complete the Print Confirmation to finalize the payments. If the checks are not confirmed, they will not move to the Register and cannot be considered as Paid.

Manual ACH payments are used when you process ACH payments outside of Inn-Flow (through your bank portal) but want to record the payment in the system.

1. Navigate to the Payments tab and select the ACH payment method.

2. Select the invoices being paid via ACH.

3. Click Pay to record the Payments.

4. Review the Bank Account, Date, and Total.

5. Click Submit Payments.

6. An OTP will be sent to the phone number on file to complete the Payment. Once paid, the ACH will be recorded on the Register page.

Credit card payments are used for invoices paid with a corporate credit card. These are recorded in Inn-Flow to keep your books accurate and to match against credit card statements during reconciliation.

1. Navigate to the Payments tab and select the Credit Card payment method.

2. Select the invoices being paid via Credit Card.

3. Click Pay to record the Payments.

4. Review the Credit Card Account, Dates, and Total.

5. Click Submit Payments.

6. An OTP will be sent to the phone number on file to complete the Payment. Once paid, the Credit Card invoice will be recorded on the Register page for that CCA.

Transfers are used to record bank-to-bank transfers, such as moving funds between operating and payroll accounts.

1. Navigate to the Payments tab and select the Transfer payment method.

2. Select the transfer entries to post.

3. Verify the From and To bank accounts are correct.

4. If the transfer is being completed via ACH, click Pay to record the transfer, verify the details, and Submit the Payment. Once completed, both the withdrawal and deposit entries will post to the From and To bank accounts in the Register pages.

5. If the transfer is being completed via Check, click Pay, and complete the steps as noted above for Printing and Confirming checks.

The ePay method of Payment is used for invoices that are to be processed by our 3rd Party Payment Processor, REPAY.

1. Navigate to the Payments tab and select the ePay payment method.

2. Select the invoices being paid via ePay.

3. Click Pay to record the Payments.

4. Review the Account, Dates, and Total.

5. Click Submit Payments.

6. An OTP will be sent to the phone number on file to complete the Payment. Once processed, the invoice will be move to the ePay Transactions tab on the Payments page until processing by REPAY has been completed.