You can generate and print 1099-NEC and 1096 forms directly from Inn-Flow using the Vendor 1099 Report. The report pulls transaction totals for each vendor that is flagged for 1099 reporting, and you can export the forms to print on preprinted IRS forms.
Before You Start
Before running the 1099 report, make sure your vendor profiles are set up correctly. Only vendors that meet both of the following conditions will appear on the report:
1099 toggle enabled — On the vendor profile, the 1099 Vendor checkbox must be turned on. If a vendor who should receive a 1099 is missing from the report, this is the first thing to check.
Tax Identification Number (TIN) on file — The vendor's TIN / SSN field must be filled in on their profile. The 1099 form requires this number, so vendors without a TIN will not generate a valid form.
You can review and update vendor profiles at Administration > Vendors. Select the vendor, then check the General tab to confirm both fields are in place.
Important: If you add or correct a vendor's 1099 flag or TIN after transactions have already been posted, the report will pick up those transactions retroactively. You do not need to re-enter invoices.
Running the Report
Navigate to Reports > Vendor Reports.
In the Report Version dropdown, select Vendor 1099 Report.
Select the Accounting Periods for the report. For annual 1099 filing, you will typically run January through December of the tax year.
Update the Transaction Totals Exceeding amount. This is the minimum payment threshold a vendor must meet to receive a 1099. The current IRS threshold for 1099-NEC is $600, but confirm the current year's requirement on irs.gov before filing.
If you also need to print a 1096 form, check the 1096 option. The 1096 is a cover/summary page that accompanies 1099s when filing paper forms with the IRS. If you are printing a 1096, enter the Contact Name and Email that should appear on the form — these are typically your company's authorized signer or controller.
If you are running for multiple properties, update the Contact Name and Email for each hotel as needed, since the 1096 is filed per EIN.
Select the properties you want to run the report for, then click Run Reports.
Once the report populates, use the export buttons in the top right corner to download the 1096 and/or 1099 forms. These exports are formatted to print directly onto your preprinted 1096 or 1099 IRS forms.
IF Pro Tip: You may want to print one 1096 and 1099 form first as printer adjustments may be needed. Test the alignment before printing a full batch.