Overview

The Daily Activity Entry page allows you to enter your hotel’s actual performance data—like Room Revenue, F&B Revenue, Occupancy, and Arrivals—so that your labor reports, dashboards, and forecasts accurately reflect business conditions.

If you don’t use Inn-Flow Accounting, this page becomes your system of record for daily actuals.

Note: This feature is intended for users who subscribe to Labor Management only and may not yet be available in every account.

Accessing the Daily Activity Entry Page

1. Log in to Inn-Flow.

2. Navigate to: Labor Management > Daily Activity Entry.

Note: Users must have the Forecast & Actuals permission to view or edit data.

Understanding the Layout

1. Weekly Grid View – Shows one property at a time, displayed in rows by date.

2. Date Selector – Choose the week you want to view or update.

3. Property-Level Display – Each line shows editable and auto-calculated fields for the selected date.

Editable Fields

You can enter or update the following fields for today or past dates:

1. Room Revenue – Total guest room revenue (before taxes/fees).

2. F&B Revenue – Food & beverage sales revenue.

3. Rooms Occupied – Number of rooms occupied that day.

4. Arrivals – Number of guests checking in that day.

Auto-Calculated Fields

These fields calculate automatically based on your entries:

• Total Revenue = Room Revenue + F&B Revenue
• Departures = Arrivals + Stay Overs - Occupancy
• Stay Overs = Occupancy - Arrivals + Departures

Tip: If numbers don’t look right, check that your Occupancy and Arrivals are correct.

Saving & Discarding Changes

1. Click Save Changes to commit your edits.

2. Click Discard Changes to undo your edits.

After Saving:

1. A banner appears:

   “Changes saved. Updates may take up to 6 hrs to reflect.”

2. Reports, dashboards, and forecasts are recalculated in the background.

Editing Rules & Restrictions

1. Only today or past days can be edited.

2. Future dates are locked.

3. Historical edits are always allowed.

4. Feature not available on mobile or tablet.

System Behavior

• If Accounting is enabled → The page redirects to Daily Activity Entry.

• If Accounting is not enabled → This page serves as your official system of record.

Common Issues & Validations

• Locked fields – Future dates cannot be edited.

• Calculations look off – Double-check Occupancy and Arrivals.

• Missing access – Confirm you have the Forecast & Actuals permission.

Tips & Best Practices

• Use this page daily to keep your labor models and dashboards accurate.

• Remember recalculations may take up to 6 hours to reflect in reports.

• For labor-only users, this page replaces the Accounting Daily Activity page.