Business Intelligence: Deposit Audit

Overview

The Deposit Audit tool within Business Intelligence allows users to review, reconcile, and validate daily deposit activity across properties. This feature helps ensure accuracy between property management system (PMS) deposit records, bank deposits, and Inn-Flow data.

The Deposit Audit now includes enhanced visual indicators for reconciliation status and adjustments, giving users a clear and intuitive way to identify which deposits have been reconciled, contain adjustments, or include commissions.

This article walks you through using the Deposit Audit dashboard, reviewing deposit details, and understanding the new reconciliation icons and hover behaviors.

Step 1: Access the Deposit Audit Dashboard

1. Navigate to Business Intelligence → Deposit Audit.
2. Select the property to review.
3. Choose a date range to view deposit data.

The dashboard displays all deposit line items within the selected parameters, including recorded deposits, bank deposits, and any variances between them.

Step 2: Review Reconciliation Status Icons

Each deposit line item now includes visual indicators to help users quickly identify reconciliation status:

1. ✅ Green Checkmark — Deposit has been reconciled successfully.
2. ❌ Red Strike-Through — Deposit is unreconciled or pending reconciliation.
3. ⚪ No Icon (Grey) — Deposit status is neutral or not yet determined.

These icons appear next to each deposit line item. Color and icons provide immediate visual feedback on the deposit’s reconciliation state.

IF PRO T: You can hover over an icon for additional context or filter the dashboard to show only unreconciled items if desired.

Step 3: Identify Adjustments & Commissions

For deposits that have been reconciled but include adjustments and/or commissions, an additional green slider icon will appear next to the line item.

1. Look for the green slider icon beside the deposit line.
2. Hover your cursor over the icon to view details about the related adjustments or commissions.
3. The hover panel displays all associated data and will disappear once the cursor is moved away.

Note: This visual cue helps users quickly differentiate between standard reconciliations and those with financial adjustments or commissions applied.

Notes & Best Practices

• Always ensure your bank sync import is complete before reviewing reconciliation statuses.
• Use the new icons to focus your review on unresolved or adjusted deposits.
• Review the Deposit Audit weekly to stay proactive in catching discrepancies before month-end.
• When reviewing adjustments or commissions, verify they are supported by documentation or internal approval.

Need Help?

If you encounter missing data, incorrect icon displays, or need clarification on adjustments or commission reporting, please contact Inn-Flow Support by emailing Support@Inn-Flow.com.