26-1112 Release Highlights

At clock-out, employees answer the questions that apply to the hours they worked that day: a rest break question, a meal break question (with two-meal wording for days over 10 hours), and an injury question on every clock-out.

A "No" on the meal question asks whether the employee chose to skip or shorten the break on their own.

Answering "Yes" to the injury question requires a short description of what happened. Employees are reminded they will not get in trouble for reporting an injury.

The clock-out isn't complete until every question is answered. Employees can't edit or delete their answers, and both "Yes" and "No" answers are kept, so the record shows compliance as well as exceptions.

On Finalize Time, shifts with a missed meal or rest break are flagged, alongside the employee's answers. Managers choose an outcome for each flag (premium owed, employee voluntarily declined a provided break, or time record corrected), and Finalize Time can't be completed until every flag has an outcome.

Injury answers are saved with the employee's attestation record. Managers are not notified automatically when an injury is reported.

Available for California properties with the Break Attestation setting turned on. Properties without it see no change to clock-out.

Clock-out attestations will be available in the next Inn-Flow mobile app release.

Choose to calculate makeup wages for each shift, as Massachusetts requires, or for each week. The setting applies across your organization and is off until you turn it on.

Tips employees enter when they clock out count toward the makeup wage calculation.

The Timesheet grid now has Cash Tips and Credit Tips rows for entering tips per employee.

When makeup wages are calculated for each shift, tips are entered on the Timesheet grid, and the Tips Entry page directs you there. When they're calculated for each week, the Tips Entry page works as it does today.

The Employee Wage Per Hours VER.03 report adds a makeup wage column for each employee. Total Wages on that report still shows regular, overtime and pay-per-room (PPR) wages, and does not include makeup wages.

Pick a home property and a one- or two-week pay period to see every employee from that property who worked at one of your other hotels.

A summary shows each employee's total hours across all properties and the list of properties they worked at, with totals by hour type: regular, overtime, double overtime, holiday, PTO and sick.

Each property the employee worked at gets its own breakdown by position and department, with the rate paid and the regular, overtime and double overtime hours.

Holiday, PTO and sick hours appear under the home property only. A Blended Rate column shows whether a blended rate was applied, and housekeepers paid per room see a row for each service level they worked.

For a two-week range, each week is treated as its own workweek, so overtime is never combined across the two weeks.

Overtime is shown exactly as Inn-Flow already calculated it for each property. The report does not recalculate or move overtime between properties.

Map Inn-Flow's regular, overtime, double overtime, holiday, vacation and sick pay types to your own Adams Keegan pay codes on the Payroll Export Code Mapping page. Every change is recorded with who made it and when.

On the Payroll Position Mapping tab, enter up to four Adams Keegan job codes for each position. Each position needs at least one.

Mapping for your other payroll companies is unchanged.

Available to select properties — contact your CS manager to enable it.

Edit or delete your own entries from the menu on each entry. Users with the Edit/Delete Logbook Entries permission can edit or delete any entry.

Edited entries show "(Edited)" next to the timestamp, and attachments can be removed while editing. Deleting an entry asks you to confirm first.

Click the work order on a logbook entry to open that work order without leaving the Logbook. When you close it, you're back where you were, with your filters and search intact.

Work order access follows your existing permissions: view-only users see the work order read-only, and users without work order access see the work order name as a plain label.

When you create a new work order tag, Inn-Flow now tells you right away if the name is over 25 characters, contains special characters, or duplicates a tag that already exists at the property, so tag lists stay clean and easy to search.

See status changes, completed checklist items, skip reasons, attachments added or removed, and assignment changes, each with who did it and when.

The history is read-only and listed in the order things happened.

Deleting a template no longer requires removing the schedules that were created from it.

Schedules already created from the template are not affected: they stay active with their current tasks, frequency and assignments. The confirmation message reminds you of this before you delete.

The deleted template no longer appears in the template gallery. Schedules created from it still show which template they came from, as plain text.

Only users who can delete templates today can delete them.

Previously, a location bulk upload rejected any row with a subtype that didn't exist yet. Now new subtypes in your file are created automatically and the upload goes through.

A new subtype that appears on several rows is created once, with no duplicates. Everything else about the upload works as it does today.

Managers and supervisors can assign PM tasks from their phone, with the same permissions and notifications as on web.

Add photos straight from your camera, or attach files such as PDFs, to a PM location. Tap any attachment to preview it.

Comment on a PM location and @mention teammates to coordinate the work.

A History tab shows status changes, completed checklist items, skip reasons, attachments and assignment changes, with who did it and when.

These updates will be available in the next Inn-Flow mobile app release.

Browse every location with its type, subtype, status and number of open work orders.

Search, sort and filter locations by name, type, subtype, status or open work orders.

Open a location to see its details, its work orders, its preventative maintenance tasks, and a History tab of status changes and edits. Tap any work order or PM task to open it.

Update a location's status and notes from your phone.

These updates will be available in the next Inn-Flow mobile app release.

Add tags when you create a work order, and view or edit them on existing work orders. Search your property's tags, select as many as you need, or create a new one on the spot.

Tag changes appear in the work order's History tab, showing who added or removed each tag.

Work order descriptions now hold up to 2,500 characters, up from 500, so there's room for guest complaints, troubleshooting steps and vendor instructions.

Tap the asset on a work order to jump straight to its details, then return to the work order.

Tap an attachment on an asset to open it: images open full screen, and PDF and Word documents open in a viewer, so manuals are on hand on-site.

These updates will be available in the next Inn-Flow mobile app release.

Mock budgets you no longer need can now be deleted in Operational Budgets. Use the menu next to "View" on the Mock Budgets tab, or the menu inside an open mock budget.

You'll be asked to confirm before anything is deleted, and deleting follows the same permissions as deleting a real budget.

Deleting a mock budget does not affect any real budget that was built from it.

A new GL Codes page under Procurement Configurations lists your property's GL codes with their name, type and status. Search, sort, and show or hide inactive codes.

Check Apply CPOR on the GL codes you want included. When you apply CPOR in Analytics, it's calculated only on spend under those GL codes.

Add, edit, activate, deactivate or delete GL codes, one at a time or in bulk. A GL code that's already used on orders or invoices can't be deleted, but it can be deactivated, and deactivated codes can't be picked for new orders.

If no GL codes are marked, CPOR works exactly as it does today, across all GL codes.

Only users with full Procurement access can make changes. Everyone else sees the page read-only, and every change is logged.

A new "Needs my attention" button on the Orders page shows only the orders that need an action from you, such as orders pending your approval. It works the same way as "Needs my attention" on the Invoices page in Accounts Payable.

Select the orders you want and approve them all at once.

After you approve, the list refreshes on its own to show anything still waiting on you, including orders that were on the next page.