Choice Reports needed per Daily Activity Entry Section:
Inn-Flow Section | Choice Report |
Statistics | Hotel Statistics |
Segmentation | Revenue by Rate Code - Summary |
Revenue | Hotel Journal Summary |
Non-Revenue | Hotel Journal Summary |
Payment | Hotel Journal Summary |
Ledger Activity | Ledger Activity Report |
1. Documents - Within Inn-Flow Daily Activity, navigate to the Files section to upload the Choice Reports listed above.
2. Inn-Flow Section: Statistics
From Daily Activity Entry Screen – click on Statistics tab
Enter statistical information from Hotel Statistics Report
Enter Rooms Occupied
Enter Stayovers (Rooms Occupied – Rooms Arrival)
Rooms Arrival = Arrived with Reservations + Walk Ins (bottom section of the report under Date Range Activity)
Rooms Clean/Dirty/Out of Order/Comp/No-Shows, with description if required.
3. Inn-Flow Section: Revenue
From Daily Activity Entry Screen – click on Revenue tab
Enter All Revenue information from the Hotel Journal Summary report
Fax Charge, Gift Shop, Valet / Laundry, Room Charge, etc.
4. Inn-Flow Section: Non-Revenue
From Daily Activity Entry Screen – click on Revenue tab
Enter Tax information from the Hotel Journal Summary report
State Tax, City/County Tax, etc.
5. Inn-Flow Section: Payments
From Daily Activity Entry Screen – click on Payment tab
Enter Room Payments from the Hotel Journal Summary report
Cash, Check, DB, American Express, Visa, Master Card, Discover
6. Inn-Flow Section: Segmentation
From Daily Activity Entry Screen – click on Segmentation tab
Enter Rooms Occupied and Room Revenue from the Revenue by Rate Code - Summary report for each Rate Code.
The totals for the segmentation tab must match the rooms occupied and room revenue.
7. Inn-Flow Section: Ledger Activity
From Daily Activity Entry Screen – click on each ledger balance line
Enter Closing Balance for each Ledger from Ledger Activity Report
8. Inn-Flow Section: Deposits Audit
From Daily Activity Entry Screen – click on each payment total and review/enter actual deposits, along with variance explanation as needed. If there is no variance, then proceed to the next step.
9. Night Audit Checklist – Complete
10. Complete Entry to move to the next day.