The Deposit Audit tool in Business Intelligence lets you review, reconcile, and validate daily deposit activity across properties. A deposit audit compares your property management system (PMS) deposit records, your bank deposits, and Inn-Flow data to confirm they agree. This guide covers using the dashboard, reviewing deposit details, and reading the reconciliation icons and hover behaviors.
Access the Deposit Audit Dashboard
1. Navigate to Business Intelligence, then Deposit Audit.
2. Select the property to review.
3. Choose a date range to view deposit data.
The dashboard displays all deposit line items within the selected parameters, including recorded deposits, bank deposits, and any variances between them.
Review Reconciliation Status Icons
Each deposit line item includes a visual indicator so you can quickly identify its reconciliation status:
• Green checkmark – Deposit has been reconciled successfully.
• Red strike-through – Deposit is unreconciled or pending reconciliation.
• No icon (grey) – Deposit status is neutral or not yet determined.
IF PRO Tip: You can hover over an icon for additional context or filter the dashboard to show only unreconciled items if desired.
Identify Adjustments and Commissions
For deposits that are reconciled but include adjustments and/or commissions, an additional green slider icon appears next to the line item.
1. Look for the green slider icon beside the deposit line.
2. Hover over the icon to view details about the related adjustments or commissions.
3. The hover panel displays all associated data and disappears once you move the cursor away.
Note: This visual cue helps users quickly differentiate between standard reconciliations and those with financial adjustments or commissions applied.
Notes and Best Practices
• Make sure your bank sync import is complete before reviewing reconciliation statuses.
• Use the icons to focus your review on unresolved or adjusted deposits.
• Review the Deposit Audit weekly to catch discrepancies before month-end.
• When reviewing adjustments or commissions, verify they are supported by documentation or internal approval.
If you encounter missing data, incorrect icon displays, or need clarification on adjustments or commission reporting, contact Inn-Flow Support at [email protected].