The Inn-Flow iPad Time Clock includes built-in timecard review and attestation steps to support accurate payroll and compliance with federal and state labor laws. Attestation is the employee's confirmation that their punches and required breaks are correct. Employees interact with these steps at clock-out and can also review timecards for the current pay period on the iPad after authenticating. This article explains how those steps work and how managers and General Managers review and resolve flagged items.
Break Compliance Prompts at Clock-Out
When an employee clocks out, the iPad Time Clock may prompt them with questions about required breaks, based on their location and applicable labor laws. These prompts currently support:
California meal and rest break requirements
Colorado break requirements
Federal labor law considerations
If an employee indicates that a required break was not taken, the shift is flagged for manager review, and the employee can add comments for context. These prompts do not automatically change punches or hours – they surface potential compliance issues early so managers have the information needed to follow up. For more detail, see the California Break Attestation Time Clock Feature article.
Timecard Review at Clock-Out
At clock-out, employees see the timecard for the shift they are ending. They can either:
Confirm that the punches are correct, or
Indicate that something needs review.
If an employee indicates their timecard needs review, the shift is flagged and any comments they provide are saved for manager visibility.
Reviewing Timecards on the iPad
After authenticating on the iPad Time Clock, employees can view all of their timecards for the current pay period, not just the most recent shift. From the iPad, employees can:
Review past and current shifts
Approve timecards they believe are accurate
Request review on past shifts if they notice an issue
This gives employees ongoing visibility into their time and a chance to raise concerns before payroll is finalized.
Manager and GM Review
All employee approvals, break responses, and requests for review are visible to managers and General Managers in the Inn-Flow web application.
Specifically:
Flagged shifts and employee comments appear on the Timecard Detail view.
Managers can review the employee's punches, responses, and notes in context.
Timecards are not locked when an employee requests review. Managers retain full control to edit punches, adjust hours, split shifts, change positions, and make any other necessary corrections. Managers are expected to follow up with the employee as needed to confirm details and ensure the final timecard is accurate and compliant.
Final Approval Authority
Employee approval and attestation help maintain accurate records, but managers and General Managers retain final approval authority. Timecards may be adjusted after employee review to correct errors, address missed or incorrect punches, and resolve compliance-related issues. This ensures payroll accuracy while maintaining appropriate management oversight.
Key takeaways for managers:
Employees are prompted about meal and rest breaks at clock-out where required by law.
Employees can approve or request review on current and past shifts from the iPad.
Requests for review flag the shift and may include employee comments.
Timecards are never locked by employee actions.
Managers have full editing control and final approval responsibility.