The Departments & Positions page is where each hotel is customized with the departments, positions, and access it needs. For example, a full-service hotel that uses Kitchen and Restaurant may not want a select-service property to see those departments – restrictions like this are controlled on this page.
Departments
On the Departments tab, click a specific department – such as Kitchen – to edit its spelling or rename it completely.
Select the EHID column to choose which hotel IDs have access to that department.
To create a department, use the Add Department button in the top right of the page.
Positions
Once departments are finalized, select the Positions header at the top to make changes to positions.
To edit a position, click the position name and update it as needed.
To change the Department or Chart of Account a position routes to, select those fields.
IF PRO TIP: Only chart of accounts with a Sub Group 2 of Payroll appear in this dropdown. If you need a new COA, create it under Administration, then Chart of Accounts. |
To apply the automatic break reduction set under Enterprise-Wide Labor Settings to a specific position, turn it on in the column shown below.
To add a position, select the Add Position button in the top right. Then at the bottom of the position list, type the position name and select the Department and COA it should route to in Accounting.
Labor Department Access
The Labor Department Access tab lets you customize which role permissions can see which departments. For example, you might set the Executive Housekeeper role to view only the Housekeeping department.
Select the role permission from the dropdown menu.
Under Department, select the check box next to each department that role should be able to access.
All changes on this tab are saved automatically.