When your Inn-Flow account is integrated with Netchex – an outside payroll and HR provider – how you create a new user depends on whether that person is paid through payroll. This article explains how to specify whether a new user is managed by the payroll integration and how to add non-payroll employees and contractors to payroll-managed entities (the hotels or properties in Inn-Flow).
If you are not using the Netchex integration, create users through the standard process instead. |
Creating a New User
When adding a new user in Inn-Flow, follow these steps for proper integration with Netchex:
Navigate to the User Management section under Administration.
Click Add User to open the user creation modal.
In the Employee Type field, select one of the following: Contractor, Exclude from Payroll, Hourly Wage, Salary Exempt from OT, or Salary Non Exempt from OT.
Entity Selection Based on Employee Type
Contractor or Exclude from Payroll: All entities, including those managed by the payroll integration, are enabled for selection. This lets you assign non-payroll users to any hotel without restrictions.
Hourly Wage, Salary Exempt from OT, or Salary Non Exempt from OT: Entities managed by the payroll integration are disabled to prevent conflicts. Only non-payroll-managed entities can be selected.
Toggling Employee Type
If you assign a hotel and then change the Employee Type:
Switching from Contractor or Exclude from Payroll to Hourly Wage, Salary Exempt from OT, or Salary Non Exempt from OT disables payroll-managed entities.
Any boxes you already checked remain selected, even if those entities are now disabled.
You can change these assignments at any time after creating the user – see the article on managing employee entities and employee types.
Best Practices
Confirm Employee Type: Select the correct employee type during user creation.
Review entity permissions: Double-check assigned entities, especially when toggling employee types.
Coordinate with payroll admins: Consult your payroll administrators when adding payroll-managed employees.
If you run into issues or have questions about creating new users with the Netchex integration, contact Inn-Flow Support at [email protected].