Your ability to edit a day that has already been approved is controlled by permissions. If you previously had the role permission to unapprove a day, you now have the Manage Approved Actuals permission, which lets you edit a day even when it is approved.
If your role only has the Manage Unapproved Actuals permission, you can still edit an approved shift, but the change goes through the Timesheet Dispute process – someone must approve the change before it becomes live.
Permissions That Control Shift Editing
Manage Unapproved Actuals – edit shifts that are unapproved.
Manage Approved Actuals – edit shifts that are approved. This puts the day back into the Pending Approval state.
Manage & Re-Export Actuals – edit shifts that are approved after payroll was already exported, then re-export to your payroll processor once the edits are complete. This option is only available up to 10 days after a pay period ends. After 10 days, the only way to edit a shift is to create an adjustment (see below).
Create Adjustment of Exported Actuals – edit shifts that are approved and already exported when payroll cannot be re-exported because it has already processed. The edit adds an adjustment to the next active pay period to account for the changed hours – for example, when an employee realizes they were missing a shift or their time was incorrect after payroll ran. This adjustment does not affect overtime.
To edit a shift, follow these steps:
Go to Timesheets.
Select the week that contains the day you need to edit.
Search for the user you need to update.
4. Select the employee's name.
5. In Details by Day, change the In or Out time, use Add Entry to add another shift, or select the triple-dot menu on the right to add a Split Shift, Change Position or Add Break.
