The Payroll ID in Inn-Flow is a flexible, non-mandatory identifier that maps a user between Inn-Flow and external systems such as payroll, benefits, or HRIS (Human Resources Information System) platforms. It keeps records aligned across platforms and supports smoother integrations.
What Is the Payroll ID?
The Payroll ID is a user-specific value that acts as a bridge between Inn-Flow and external systems. Many customers use it to link Inn-Flow users with corresponding records in:
Payroll processors (for example, ADP or Netchex)
Benefits platforms
HR systems
For example, if your payroll provider uses an internal Employee ID that differs from Inn-Flow's, the Payroll ID lets that mapping stay consistent and visible in Inn-Flow.
Where to Find the Payroll ID
Navigate to Administration, then Users.
Click a user to open the profile modal.
Go to the Labor tab.
Under Entity-Wide Setting, the Payroll ID field appears near the bottom of the screen.
How Payroll ID Works in Time & Attendance Exports
When you export time and attendance data for payroll, the Payroll ID is included in the export file whenever it is populated. This ensures a clean upload into external payroll systems that require a unique employee identifier.
If your payroll system expects a specific employee ID or reference code, using the Payroll ID in Inn-Flow helps ensure your export is accepted without additional reformatting.
If no Payroll ID exists, the export falls back to another supported field such as Name or SSN, depending on the export format.
Behavior and Rules
Visible by default: The Payroll ID field is turned on by default for all new and existing customers.
Editable by admins: If your account is not connected to a payroll integration (such as Netchex or Paychex), the field is editable.
Integration behavior: If your payroll integration (Netchex or Paychex) pushes Payroll IDs into Inn-Flow, the field becomes read-only and shows the value from the integration. If a Payroll ID already exists and is used to match with another system, it is preserved and locked when the integration is turned on. If it was not previously used for mapping, Inn-Flow overwrites it with the integration's value and disables edits.
Common Uses
Avoid mismatches in payroll exports.
Match employee records across multiple systems.
Simplify onboarding with external services.
Troubleshoot integration syncs more easily.